AECOM Canada Jobs

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Job Information

AECOM Administrative Assistant - Part Time in Victoria, British Columbia

Canada - British Columbia, Victoria

Job Summary

AECOM is seeking an Administrative Assistant to be based in the Victoria, BC office. This is a part-time position.


At AECOM, we believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

We take on the most complex challenges and pioneer innovative, iconic solutions that push the limits of what’s possible – the world’s longest cable-stayed bridge, record-breaking sports events, the largest greenfield port development mega project, life-sustainingand disaster recovery programs, and the tallest tower in the Western Hemisphere.

On projects spanning transportation, buildings, water, governments, energy and the environment, we deliver professional services throughout the project lifecycle.

We are proud to be recognized for excellence:

  • Fortune ’s World’s Most Admired Companies – 2014-2020

  • #1 in Transportation and General Building in Engineering-News Record 's 2019 “Top 500 Design Firms” and #1 2019 “Top 200 Environmental Firms”

  • VIQTORY 2020 Military Friendly® Gold Employer

  • Perfect score on the Human Rights Campaign Foundation's Corporate Equality Index for 2017-2019


With more than 3,200 Water professionals in all major markets throughout the United States and Canada, AECOM’s Water business line leverages nearly a century of local, national and international project experience to provide today’s municipalities, industries and governments with cost-effective solutions to their Water challenges. We deliver our services—from environmental planning studies to detailed design, construction management, and operations and maintenance—to a wide range of public and private sector clients. Our public sector work encompasses everything from small rural communities, to large urban centers, to agencies with regional responsibilities. Our private sector work includes assignments for multiple commercial/industrial sectors, including oil and gas, chemicals, power, food and beverage, manufacturing and pharmaceuticals.

Summary of Responsibilities include but are not limited to the following:

  • Administrative support to one or more Managers within a group, office or business unit reports directly to the Manager of Administration for BC as well as the Victoria Office Manager.

  • Provides strong administrative support for the Branch team such as reports, specifications, letters, memos, spreadsheets, scheduling meetings, making travel arrangement and maintaining inventory and ordering of office supplies.

  • Expert with Word, proficient with Word Formatting, Excel, PowerPoint, Outlook, and other programs

  • Responsible for answering the main switchboard as the first attendant

  • Maintain routine/confidential records and files as per ISO9001 standards

  • Prepares progress payments for PM projects

  • APIC Super User for the Branch Office

  • Responsible for assisting staff with processing I Expense claims and submitting to Toronto

  • Responsible for providing support for all bookings of travel for the Branch office

  • Responsible for providing support with booking of conferences/seminars for the Branch office

  • Corporate & office stationery ordering & business card orders

  • Incoming/outgoing couriers

  • Office equipment maintenance & facility needs

  • Assisting Office Manager with planning of office related events/socials

  • Health and Safety Committee Member

Minimum Requirements

  • High school diploma + 4 Years of relevant administrative experience

  • Advanced skill set in Microsoft Suite including Word, Excel, Outlook and PowerPoint.

  • Strong formatting skills for Word and Excel document is a must.

Preferred Qualifications

  • Diploma/Certificate in Business Administration

  • 5+ years of administrative experience.

  • Must be a self-starter and have good decision-making abilities

  • SharePoint skill set would be an asset

What We Offer

When you join AECOM, you become part of a company that is pioneering the future. Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world, but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Water

Business Group Design and Consulting Services Group (DCS)

Country Canada

Position Status Part-Time

Requisition/Vacancy No. 243744BR

Virtual: No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.