AECOM Archivist & Document Management Administrator in Sydney, Australia

Business Line Support/Cross Services

Position Title Archivist & Document Management Administrator

Australia - New South Wales


Job Summary

We have an exciting opportunity for a self-motivated and proactive Archivist or Document Management Administrator to join our team at AECOM. Archivist is responsible for maintaining AECOM Archives by collecting relevant material from various sources, and organising, preserving and documenting all material for records. Previous database and reporting experience will be an added advantage.

Archivist/ Document Management (3 days per week)

  • Provide assistance and guidance to all AECOM employees with the process of identifying and managing those documents requiring archiving

  • Manage the process of registering, lodgement and retrieval of all archive documentation for NSW

  • Maintain the Supplier (Zirco) database of all archive documentation for NSW

  • Search, identify and retrieve archives as requested.

  • Manage the Destruction process of all archive documentation for NSW

Reception (2 days per week)

  • Reception to open from 8.00 am – 5.00 pm

  • Answering and directing incoming calls.

  • Meet and greet corporate visitors to the Sydney office.

  • Management of reception, lounge and business hub area, ensuring exceptional service and cleanliness at all times.

  • Pre-registration of all visitors to AECOM.

  • Ordering of catering for the business – key liaison with requestor and caterer.

  • Accountability for cab charges and access cards

  • Coordinate and facilitate internal and external meetings

Minimum Requirements

  • Minimum 2 years’ experience in an archive administration role

  • Advanced Microsoft Office skills: Word, Excel and PowerPoint, and Outlook

  • Ability to liaise, consult and negotiate with staff at all levels achieving outcomes within the organisation and with external clients

  • Organised with the ability to prioritise coordinate and manage several tasks simultaneously

Preferred Qualifications

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country Australia

Position Status Full-Time

Requisition/Vacancy No. 185040BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.