AECOM Project Assistant, Shanghai in Shanghai, China
Business Line Building Engineering
Position Title Project Assistant, Shanghai
China - Shanghai Municipality
Assist on preparation of documents for internal process and approval, such as cash flow, expense reports, QA forms, etc.
Assist on billing and collecting estimates and process;
Assist project managers on project invoice and payment process;
Assist on project meeting and travel arrangement, such as scheduling, organizing and distributing agenda, booking hotels and flights;
Assist on preparation and translation of business development and marketing documents;
Collect and update staffs CVs;
Update team contact list and staffs leave information;
Assist with team new hires onboard;
Help organize team activities such as workshops and group meetings;
Coordinate with other teams on daily administrative issues;
Assist on maintaining project material and filing system, such as documents required for project delivery ISO compliance;
Other tasks assigned by people manager.
Bachelor degree in English, administrative management, or relevant field;
Fluent in both oral and written English and mandarin Chinese; free communication with native English speaking staff;
2+ years of prior experience as an administrative assistant, executive assistant, translator or relevant experience;
Strong computer skills of Microsoft Office Suite;
Ability to multi-task and detail oriented, patient and responsible;
Ability to work independently and on multi-disciplinary teams.
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
Job Category Administrative Support / Secretarial
Business Group Design and Consulting Services Group (DCS)
Position Status Full-Time
Requisition/Vacancy No. 186514BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.