AECOM Project Assistant, Shanghai in Shanghai, China

Business Line Building Engineering

Position Title Project Assistant, Shanghai

China - Shanghai Municipality


Job Summary

Assist on preparation of documents for internal process and approval, such as cash flow, expense reports, QA forms, etc.

Assist on billing and collecting estimates and process;

Assist project managers on project invoice and payment process;

Assist on project meeting and travel arrangement, such as scheduling, organizing and distributing agenda, booking hotels and flights;

Assist on preparation and translation of business development and marketing documents;

Collect and update staffs CVs;

Update team contact list and staffs leave information;

Assist with team new hires onboard;

Help organize team activities such as workshops and group meetings;

Coordinate with other teams on daily administrative issues;

Assist on maintaining project material and filing system, such as documents required for project delivery ISO compliance;

Other tasks assigned by people manager.

Minimum Requirements

Bachelor degree in English, administrative management, or relevant field;

Fluent in both oral and written English and mandarin Chinese; free communication with native English speaking staff;

2+ years of prior experience as an administrative assistant, executive assistant, translator or relevant experience;

Strong computer skills of Microsoft Office Suite;

Ability to multi-task and detail oriented, patient and responsible;

Ability to work independently and on multi-disciplinary teams.

Preferred Qualifications

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country China

Position Status Full-Time

Requisition/Vacancy No. 186514BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.