AECOM Senior Administrative Assistant in Roanoke, Virginia

United States of America - Virginia, Roanoke

Job Summary

AECOM is seeking a Senior Administrative Assistant professional specializing in Project Management to join our highly collaborative and motivated staff in our Roanoke, Virginia office. It is an opportunity to apply your talents in support of some of the world's most challenging, interesting, and meaningful projects in an environment committed to excellence in innovation, technical quality and client service. Roanoke is rich in cultural, entertainment and outdoor activities and has a strong sense of community. Nestled in the picturesque Blue Ridge Mountains, it has been awarded the “All American City” designation a record six times.

The Senior Administrative Assistant for Project Management will partner with local Project Managers in support of their managerial responsibilities.

The responsibilities of this position include, but are not limited to:

  • Prepares or proofs correspondence, forms, spreadsheets, or documents

  • Schedules meetings,

  • Makes travel arrangements and manage passport/visa requests

  • Resolves expense report enquiries, handle document packaging and delivery activities

  • Relies on experience and judgment to plan and accomplish more complicated goals with minimal guidance from management

  • Uses innovative software technology in order to drive effectiveness. Maintains a flexible work schedule to meet business needs.

Minimum Requirements

  • 6+ years applicable experience

  • Demonstrable Mastery of Microsoft Word including use of multilevel lists and styles and integration of graphics and tables for report generation.

  • Demonstrable knowledge and experience in Microsoft Excel including expertise in database query and analysis, simple macros, and conditional formatting.

  • Customer Service oriented, willing to play a part on the project management team to contribute to the successful management to projects through evidence-based decision making.

  • An Investigative initiative to research and understand complex technical problems

  • Strong written and verbal communication skills a must.

  • Due to nature of the work US Citizenship required

  • Ability to obtain a DoD Clearance

Preferred Qualifications

  • Associate’s Degree

  • Experience in an Architectural/Engineering environment

  • Adobe InDesign knowledge strongly desired

  • Experience with Microsoft Project and/or Bluebeam

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Line Building Engineering

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 194648BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.