AECOM Administrative Assistant in Richmond, Kentucky

Business Line Government

Position Title Administrative Assistant

United States of America - Kentucky


Job Summary

AECOM is seeking an Administrative Assistant for the Bluegrass Chemical Agent Destruction Pilot Plant project located in Richmond, Kentucky.

Typical Responsibilities Include:

  • Perform all work safely and with the utmost concern for the safety of self and other employees

  • Perform all work in compliance with environmental permits and regulations

  • May be required to work overtime or varying hours to include shift work

  • Be at work when scheduled and maintain a good attendance record

  • Work in close proximity to and or in a chemical demilitarization facility

  • Responsible for providing complex administrative support to EDT management

  • Work independently on projects requiring research and preparation of briefing charts and presentation materials

  • Read publications, regulations, and directives and take action or refer those that are important to EDT management and staff as appropriate

  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc. under general direction

  • Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which request should be handled by the supervisor, appropriate staff member or other offices, and prepare routine not-technical correspondence

  • Schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings record and report on the proceedings

  • Review outgoing materials and correspondence for internal consistency and conformance with EDT procedures; assure that proper clearances have been obtained when needed

  • Collect information from the files or staff for routine inquires on office programs or periodic reports, and refer non-routine requests to the responsible individual(s)

  • Secure and safeguard surety material

  • Perform and maintain the munitions accountability records

  • Maintain and update spreadsheets to produce certificate of destruction, record munitions, reject data and provide various munitions data reports

  • Perform other collateral duties as assigned for the operations of the EDT and BGCAPP main plant projects

BGCAPP is subject to Army Regulations (AR50-6 Chemical Surety Program and AR190-59 Unescorted Access Program) with govern persons performing work under the Chemical Personnel Reliability Program (CPRP) and unescorted Access Program (UAP). Eligibility to be placed in a CPRP or UAP position requires US citizenship. Employees must favorably complete a series of screenings to include but not limited to: a National Agency Check with Local Agency Check and Credit Check (NACLC) security investigation, drug/alcohol testing and medical examination.

All employees are subject to and agree to random drug and alcohol testing as a condition of continued employment for the duration of their assignment. Respiratory screening and the ability to wear PPE (Personal Protective Equipment) may be required for this position. The ability to obtain/maintain access to the Blue Grass Army Depot is required.

Minimum Requirements

Basic Qualifications:

  • High School diploma or equivalent and 5 years’ advanced secretarial, clerical, and administrative experience

Minimum Qualifications:

  • Must be a United States or naturalized citizen able to obtain and maintain Blue Grass Chemical Agent-Destruction Pilot Plant (BGCAPP) site access

  • Must be computer literate in common software applications and able to operate general office equipment

  • Must maintain fitness-for-duty standards to perform the essential functions of the position, to include any depot or BGCAPP drill, contingency and/or emergency requirement

  • Must have thorough and extensive knowledge of office practices and procedures

  • Proficiency in preparation of slide presentations using PowerPoint or comparable software applications

  • Ability to maintain highly confidential nature of Explosive Destruction Technology (EDT) management

  • Must be able to have above average communication skills, ability to work effectively with both employees and managers

  • Ability to convey a positive and professional image

  • Ability to multi-task and prioritize work to meet deadlines

  • Must be detail oriented and possess strong organizational skills with ability to coordinate and prioritize projects, adapting to change as they occur

  • Must be able to solve complex problems and understand the impact of decisions upon the operation of the facility

Preferred Qualifications

Desired Qualifications

  • Bachelor degree in a business or related field

  • Experience in providing administrative support for executive-level management

  • High proficiency in the full Microsoft Office Suite

  • Demonstrated ability to learn new software packages


What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 187600BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.