AECOM Technical Project Assistant in Nottingham, United Kingdom

Business Line Environment

Position Title Technical Project Assistant

United Kingdom - Nottinghamshire

Nottingham

Job Summary

AECOM is currently looking for a Technical Project Assistant to support our Midlands Ecology team on a part time basis (20 hours per week) from the Nottingham office. The successful candidate will be an enthusiastic individual with a flexible approach to work in a business environment, an ability to work to tight deadlines, and a clear communicator. As this Technical Project Assistant will be working within the Ecology team (which is one of the divisions within the Environment and Ground Engineering team), prior experience within a similar company or team would be advantageous.

Job Responsibilities:

General administrative duties:

  • Organising and supporting project meetings, including room bookings, taking minutes and distributing meeting notes and chasing any actions for project meetings.

  • Handling incoming calls when other people are not available.

  • Approve invoices where required and send to relevant project managers for approval.

  • Ability to prepare and format letters, reports, and presentations.

Timesheets (Oracle):

  • Timekeeper support duties for Nottingham team including back up for Birmingham. Job timesheet reporting where required.

Ecology project management and support:

  • Inputting and managing ecological project data.

  • Data storage, filing and archiving.

Helping project staff / ecologists:

  • Arranging travel and accommodation;

  • Assisting with timesheets and Birmingham expenses;

  • Act as office contact (‘lone worker buddy’) when ecologists are on site discuss protocol with Senior Technical Assistant in Notts.

Equipment management (supporting the current Technical Project Assistant):

  • Equipment management including ordering, distribution, maintenance.

Minimum Requirements

  • Have previous work experience in a similar role e.g. administrator for a large team.

  • Have excellent communication skills and able to develop working relationships across all departments.

  • Good organisational skills, methodical approach and attention to detail.

  • Must be capable of producing work on time and to high standards of accuracy.

  • Competency in Microsoft software including Outlook, Word and Excel.

  • Be an enthusiastic and supportive team member.

  • Hold a Full UK driving licence.

Preferred Qualifications

  • Business or administrative qualification including degree (BA or BSc), NVQ or other higher educational certificates.

  • Experience of other software such as ArcGIS, CAD etc.

Your benefits will include:

Helping our employees achieve a healthy work-life balance is important to us. If you join AECOM, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Core benefits include 25 days annual leave, company pension scheme, private medical insurance, life assurance and one paid annual professional institution membership fee. You can also choose from a wide range of flexible benefits to suit your lifestyle.

You’ll also be able to give back to communities with up to two paid CSR days each year. Through our charity, The AECOM Foundation, you can volunteer to support children in developing countries. And if you’re a member of the Reserve Forces you’ll receive an additional 15 days paid leave for training commitments.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES:

Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country United Kingdom

Position Status Full-Time

Requisition/Vacancy No. 184083BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.