AECOM Office Support/ Mailroom in New York, New York

Business Line Support/Cross Services

Position Title Office Support/ Mailroom

United States of America - New York

New York

Job Summary

AECOM is actively seeking an experienced, creative, and highly motivated Office Support/ Mailroom for immediate employment in the New York, NY office.

Imagine working on rewarding projects within a diverse culture, and having access to exceptional training and career development opportunities. Working at AECOM means being part of a global team, working with award-winning professionals across the world. Aspire to be a key player on some of the best projects regionally, with opportunities to work on projects nationally or internationally. Our people bring deep industry knowledge to help you succeed.

The responsibilities of this position include, but are not limited to:

  • Sort, collate and distribute all incoming Mail and courier into bundles for scanning or

  • delivery to agreed drop off points as appropriate in accordance with Service Level

  • Agreements

  • Log and record all mail transactions on appropriate spread sheets

  • Preparation, inputting and naming of mail for scanning and uploading into document

  • management system or shared drive as appropriate

  • Accurate archiving of scanned items for off‐site storage and liaise with storage provider

  • Resolve issues with both hard copy and electronic postal scanning systems and direct

  • inaccurately addressed mail to correct recipient

  • Ensure that high priority incoming and outgoing mail is processed in accordance with its

  • priority

  • Collect all outgoing mail from mail points for collection, and collate and frank mail for

  • collection by agreed deadline

  • Cover for other roles within the facilities team as required including main reception, FM

  • Helpdesk and goods‐in

  • Carry out other duties as required, including but not limited to, general posterage,

  • maintenance of site notice boards, first line support for multifunctional devices, fire marshal

  • and site evacuation duties

Minimum Requirements

  • High School Diploma

  • Good verbal and written communication and organizational skills

  • Experienced with Word, Excel and Outlook

Preferred Qualifications

  • None

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 189117BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.