AECOM Project Management Assistant in Milwaukee, Wisconsin

United States of America - Wisconsin, Milwaukee

Job Summary

  • Provides administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.

  • Familiar with standard concepts, practices, and procedures within a particular field.

  • Relies on experience and judgment to plan and accomplish goals.

  • Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.

  • Works under direct supervision.

  • Entry-level position, previous experience may not be required.

AECOM is actively seeking a creative, highly talented Project Management Assistant for immediate employment for the Milwaukee, WI office. AECOM is proud to provide our employees with exciting, challenging projects.

The responsibilities of this position include, but are not limited to, those listed below:

  • Assist Project Managers with multiple duties, including:

  • Monitoring and keeping up to date AECOM’s Salesforce and ePM program to track current and future pursuits

  • Submitting contract review requests and coordinating with AECOM’s legal department as needed for proposals and awarded projects

  • Submitting insurance certification requests per client/contract requirements

  • Completing set up of new projects in ePM upon receipt of authorization

  • Coordinating with Subcontract Administrators for procurement and sub-contracting process

  • Developing and monitoring process for safe work plans and AECOM safety compliance

  • Reviewing of draft invoices and account receivable follow-up

  • Reviewing of subcontractor invoicing, fielding and responding to outstanding AP inquiries from subcontractors and coordinating with AECOM AP for payment releases

  • Tracking project budgets and costs incurred

  • Submitting labor/non labor transfers as needed

  • Entering amendments and project revisions

  • Completing monthly project reviews and Estimate at Complete budgets

  • Assist Transportation Group with multiple duties, including:

  • Organizing Transportation department functions

  • Submitting and tracking approval requests for conferences, training, and civic/political spending

  • Resolving local IT issues

  • Submitting travel arrangements and expense reports

Minimum Requirements

  • 2+ years of experience in related field

  • Business or accounting-related education and/or demonstrated equivalent experience and abilities

  • Proficient in using spreadsheets, word processing and standard office software

  • Excellent problem solving, math and accounting skills

  • Superior organizational and time management skills

  • Ability to manage tasks with aggressive deadlines

  • Excellent verbal and written communication skills

Preferred Qualifications

  • College degree preferred but not required, ideally with a major involving business or accounting practices

  • Flexibility/adaptability

What We Offer

When you join AECOM, you become part of a company that is pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions inclusion, diversity and overall employee well-being through programs supported by company leadership. Our core values define who we are, how we act and what we aspire to, which comes down to not only delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Program and Project Management

Business Line Transportation

Business Group Design and Consulting Services Group (DCS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 199400BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.