AECOM People Services Administrator in Melbourne, Australia

Business Line Support/Cross Services

Position Title People Services Administrator

Australia - Victoria


Job Summary

Our Human Resources (HR) Shared Services team provides a centralised HR administration service to a variety of HR activities, focusing on core people processes related to attraction, development and retention of employees.

As part of the team in this fixed term role, you will deliver a range of HR Administration tasks including offer letter and contract preparation, people system updates and reporting and support the regional HR teams & delivering a high quality service to managers and employees.

Key responsibilities:

  • Assist the Talent Acquisition process by producing letters and contracts for successful candidates

  • Ensure all new starter documentation are provided and returned as per SOX requirements

  • Ensure ongoing adherence to SOX compliance requirements across the HR function

  • Efficiently track staff movements and condition changes ensuring accuracy in people systems

  • Assist with administration of annual remuneration review process

  • Process employee terminations as per required process in a timely and accurate manner

  • Support payroll process by accurate preparation of documentation and liaise with payroll team members to ensure accuracy and timeliness of employee remuneration

  • Investigate and respond to HR, payroll, and staff issues quickly and sensitively, and recommend effective solutions or escalate to appropriate level as required

  • Administer AECOM people systems as required in relation to employment referrals, probation/trial periods, visa initiation, permanent residency applications, performance management, and the AECOM learning centre

  • Prepare and distribute regional reporting for turnover, and diversity and inclusion

  • Ensure maintenance of electronic files, and ensure data integrity of all information entered into AECOM people systems, and minimise and correct mismatches between Oracle and Empower

  • Run regular and ad hoc reports on employee data

  • Answer employment check queries as required

  • Advise Project Finance and interstate HR teams of salaries for auditing purposes

Minimum Requirements

  • Minimum 12 months experience in a HR Shared Services or HR Administration function

  • Exposure to computerised HR and/or payroll information systems. Knowledge and experience of using Oracle desirable

  • Sound computer/database skills, MS Office suite experience with a high degree of proficiency in Excel and Word

  • Strong preference for candidates with exposure to both SOX HR compliance environment and visa and permanent residency maintenance and co-ordination with regulatory authorities

  • Demonstrated strong analytical and data manipulation skills

  • Client focus and the ability to maintain confidentiality

  • Proven organisation skills to manage a busy workload

  • High levels of accuracy and attention to detail

  • Collaborative team player

  • Proactive, positive, and professional attitude

Preferred Qualifications

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.


Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Human Resources

Business Group Design and Consulting Services Group (DCS)

Country Australia

Position Status Full-Time

Requisition/Vacancy No. 185599BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.