AECOM Office Management Specialist II in Fremont, California
United States of America - California, Fremont
Aecom/Shimmick Civil Construction is looking to hire an experienced Office Management Specialist to support our projects in the Greater Bay Area in CA. This challenging position will provide an excellent growth opportunity while helping to improve our infrastructure.
Position Description or Typical Responsibilities:
Coordinates all office services and related activities, including developing and managing programs for the maximum utilization of resources, services and equipment
Active Team Player with positive attitude
Excellent communication skills paired with solid writing skills
High level of computer proficiency
Excellent time management, problem solving, and organizational skills
Ability to multi-task and perform with high energy and flexibility
Capable of working independently in a fast paced environment
Quick and competent learner
Manage project office facilities
Cost Analysis, ensure low cost purchase and budget review
Processing, coordination, and management of Accounts Payable for project
Processing, coordination, and management of Payroll for project
Prepare, analyze, and transmit Certified Payroll and any/all additional reporting documents per project and contract specifications
Document Control for project through pVault Software (Heavy scanning/indexing)
Provide support in accounting and project management modules in Viewpoint
Coordination with subcontractors
Invoicing; pay applications; waivers
Management of project insurance requirements with subcontractors and vendors
Process New Hires (Craft and Salaried) – Paperwork, training videos, drug testing
Coordinate and manage month end close with corporate office in order to provide timely and accurate reporting for project
Manage and maintain telephone systems and lists for project office; coordinate Verizon and Sprint cell/radio use for project
Stock and inventory control for office related equipment and products
BA/BS + 2 years of related experience or demonstrated equivalency of experience and/or education
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
This position does not include sponsorship for United States work authorization.
Relocation benefits are not available for this position.
What We Offer
When you join AECOM, you become part of a company that is
pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions
inclusion, diversity and overall
employee well-being through programs supported by company leadership. Our
core values define who we are, how we act and what we aspire to, which comes down to not only
delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
Job Category Management
Business Line Construction Services
Business Group Construction Services Group (CS)
Country United States of America
Position Status Full-Time
Requisition/Vacancy No. 217789BR
Clearance Required No
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.