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leadership. Our <a href="https://www.aecom.com/about-aecom/core-values/" target="_blank">core values </a> define who we are,
company that is <a href="https://www.aecom.com/without-limits/" target="_blank">pioneering the future </a>. Our teams around t
down to not only <a href="https://www.aecom.com/about-aecom/corporate-responsibility/" target="_blank">delivering a better world </a>, but working to “ma
e that champions <a href="https://www.aecom.com/careers/diversity-inclusion/" target="_blank">inclusion, diversity </a> and overall <a href="https://wellbeingataecom.com/" target="_blank">employee well-being </a> through programs su

Job Information

AECOM Document Controller in Edmonton, Alberta

Canada - Alberta, Edmonton

Job Summary

As the Document Control Specialist, you will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company.

he Document Control Specialist is responsible for the implementation and management of the Document Management System, while providing the supported projects and company with quality assurance measures.

KEY RESPONSIBILITIES

Create and maintain Document Management Systems including library distributions and participant matrix.

Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner

Facilitate flow of information and communication between clients, vendors, subcontractors and staff; for various projects

Organize necessary filing and archiving of technical documents

Assist in the coordination of documentation processes.

Manage and maintain templates and information on project servers

Drive improvements and efficiencies in our data management systems & processes

Participating in other document control initiatives or data management tasks under the direction of the functional team lead

Minimum Requirements

Working knowledge of Document Control software and methodologies.

HS + 2 YORE or College Diploma/Certificate.

Experience working in a team environment

Ability to effectively communicate with all staff at all levels, clients and external vendors

Ability to anticipate project needs and work independently with minimal supervision

Efficient and Resourceful at multitasking and proactive in problem solving

Ability to work in a fast-paced environment and under pressure

Strong organization skills with an attention to detail and Professional technical writing skills

Trained internal auditor.

Preferred Qualifications

Experience with Technical Document Control Management software Share Point, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros).

Familiar with POSSE and LiveLink, SPIN, and 311 Service Request Logs.

Construction Project Administration

Technical Document Control

Development of Corporate Standards and Documents

Management of Corporate Document Data Base and File Life-Cycles

Coordinating of RFI, RFR and Inspection Activities

Record management and document retention scheduling

Developing, and conducting internal project and process audits

Preparation for ISO 9001:2008 external audit

Developing Standard Operating Procedures including guides and templates

Tracking of Key Performance Indicators

Generating and maintaining BOMs of newly designed equipment

Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)

Post-secondary education

Experience in Engineering, Construction or Owner Environment

What We Offer

When you join AECOM, you become part of a company that is

pioneering the future . Our teams around the world are involved in some of the most cutting-edge and innovative projects and programs of our time, addressing the big challenges of today and shaping the built environment for generations to come. We ensure a workplace that encourages growth, flexibility and creativity, as well as a company culture that champions

inclusion, diversity and overall

employee well-being through programs supported by company leadership. Our

core values define who we are, how we act and what we aspire to, which comes down to not only

delivering a better world , but working to “make amazing happen” in each neighborhood, community and city we touch. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Canada

Position Status Full-Time

Requisition/Vacancy No. 217516BR

Clearance Required No

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

EOE including Disability/Protected Veterans
Accessibility/Reasonable Accommodations

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