AECOM Contract Administration Specialist in Bydgoszcz, Poland

Business Line Transportation

Position Title Contract Administration Specialist

Poland - Kujawsko-Pomorskie


Job Summary

To our site office in Bydgoszcz we are looking for the

Administrator (Contract Administration Specialist). In this Role you will be aligned to a specific end market providing full administration support

Job Duties:

  • Answering phones for directors and taking messages.

  • Making travel arrangements.

  • Organising internal and external meetings including meeting room bookings, organising refreshments and required facilities.

  • Typing letters, minutes of meetings, formatting reports, booking conferences and training.

  • Assisting in preparation of contract reporting documents.

  • Timesheet recording/chasing for team.

  • Ordering PPE and checking/maintaining stock.

  • Dealing with incoming and outgoing post. Archiving and updating the database.

  • Ordering stationery, arranging couriers, scanning and photocopying.

  • Updating staff training records.

  • Inducting new starters

  • Work experience coordination.

  • Responsible for pool laptops, logging in/out.

  • Updating structure charts.

Specific Skills Required:

  • Requirements for driving licenses (passenger – B category)

Minimum Requirements

  • Experience working as an administrator or secretary.

Preferred Qualifications

  • Degree (Bachelor) in engineering or administration (preferred) .

  • Excellent ICT skills - MS Office, Word, Excel, Outlook, PowerPoint and Adobe Professional.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Administrative Support / Secretarial

Business Group Design and Consulting Services Group (DCS)

Country Poland

Position Status Temporary

Requisition/Vacancy No. 193480BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.