AECOM Proposal Coordinator in Arlington, Virginia

Business Line Government

Position Title Proposal Coordinator

United States of America - Virginia


Job Summary

The Proposal Coordinator is a member of the business development team within the international development sector of AECOM’s Management Services Group. S/he will work under the guidance of senior members of capture and proposal teams as assigned.

Principal Duties and Responsibilities:

  • Provide general coordination and administrative support to capture and proposal teams

  • Support all aspects of the business development process in an effort to master all requirements and develop skills to lead marketing, capture and proposal development

  • Conduct desk research in support of specific opportunities or general market intelligence

  • Monitor government listings and public sources of business intelligence and prepare and circulate intelligence briefs for IDEV US staff

  • Support administrative requirements for hiring consultants and processing agreements and payments for completed work

  • Supports the capture manager during pre-RFP stages and the proposal manager during a live bid to coordinate the process through each stage and final delivery to the client

  • Provides general coordination and administrative support to the capture manger or the proposal manager and the capture/proposal team, including setting up and maintaining files and records

  • Supports preparation of kick-off meeting and requisite documents, including calendar, outlines, production checklist under the guidance of the proposal manager

  • Supports the proposal manager in finalizing teaming agreements

  • Coordinates with partners to collect required documentation, verifies documents are accurate and complete, and tracks missing information alerting the proposal manager and proposal team of the status of deliverables and any gaps or anticipated issues

  • Helps the proposal manager arrange and set up meetings (i.e., daily check-ins, color team reviews, partner meetings) and takes and circulates notes

  • Works with assigned recruiter to track progress on recruiting and securing staff and the collection of all required documentation and alerts capture or proposal manager of any missing information or anticipated issues

  • Drafts, reviews, edits, and formats PPRs, resumes, and/or other assigned proposal sections to be tailored to the requirements of the RFP

  • Confirms hard copy files and e-files are organized and complete after proposal submission

Minimum Requirements

  • 0 – 2 years of business development experience, preferably on proposals for USAID or other USG agencies.

  • Understanding of the competitive landscape in the USAID contracting space

  • Proven ability to work well under pressure and handle multiple tasks successfully

  • Strong organizational and prioritization skills

  • Excellent communication skills both written and oral

  • Bachelor’s degree

  • Willingness to travel on short-term assignments overseas

Preferred Qualifications

  • Fluency in Spanish, Arabic, or French

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category International Development

Business Group Management Services Group (MS)

Country United States of America

Position Status Full-Time

Requisition/Vacancy No. 168816BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.