AECOM Property and Leasing Coordinator in Alice Springs, Australia
Business Line Construction Services
Position Title Property and Leasing Coordinator
Australia - Northern Territory
AECOM has an exciting opportunity for a full time, fixed term position (3 years) in the role of Property & Leasing Coordinator at their Alice Springs facility, with the possibility of extension.
Reporting to the Business Operations Manager, in this role you will coordinate the effective management of the property and leasing team and related functions which will include the alignment and review of policies and procedures and fostering relationships with key stakeholders both internal and external.
The primary responsibilities of the Property & Leasing Coordinator include, but are not limited to:
Management of VESTA’s property portfolio
Ensure the business relationship with our clients is cultivated and handled in a professional manner
Oversite and preparation of leasing paperwork: Head Lease, sub-lease and offer and acceptance documents
Attend court and represent the agency in any serious conflict resolution matters pertaining to Property management
Provide a full property update handover for new properties to both the PM and BOM in line with reporting metric deliverables
Preparation and leading daily lean/toolbox meetings with the team every morning prior to commencing daily tasks
Prepare daily arrears, lease renewals, offers and any noteable issues to management on a weekly basis
Prepare and deliver weekly reporting to the Business Operations Manager and Program Manager regarding current portfolio numbers, KPI’s, feedback, complaints, performance, arrears and any other matters that may arise
Arrange for repairs and maintenance if necessary, through the Property Tree portal in conjunction with the agent of the property
Continual development and documentation of policies, procedures and programs to facilitate best practice property management and property maintenance
Compliance with legislative and policy obligations regarding property management and property maintenance
Provide supervisory leadership to a designated team, including the coordination of timesheets, recommending and coordinating leave and training plans, and addressing minor matters pertaining to workplace discipline and standards
Advise Business Operations Manager of localized issues relating to safety, security, official visitors and conduct related matters as appropriate
Demonstrate a positive approach towards Equal Employment Opportunity and Equity principles and policies
Environmental Health and Safety (EH&S) awareness and be committed to the company’s EH&S policy
Other duties as directed by the VESTA Management team
Demonstrated high level negotiation and interpersonal skills
Highly developed oral and written communication skills and a high level of computer literacy
Demonstrated ability to show initiative, make effective decisions and excellent problem solving skills
Proven project management skills and experience
Demonstrated ability to meet deadlines and work under pressure in a changing environment
Knowledge of relevant legislative and statutory requirements of property management
Demonstrated ability to lead and manage a diverse team and manage the use and allocation of resources to deliver results.
Current unrestricted drivers licence
A Northern Territory Real Estate Agent and Business License (or a mutually recognized equivalent)
Australian Government NV1 Security clearance or ability to gain one.
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.
NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.
Job Category Cost Management and Consulting Services
Business Group Construction Services Group (CS)
Position Status Temporary
Requisition/Vacancy No. 183191BR
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.