AECOM Leasing Officer in Alice Springs, Australia

Australia - Northern Territory, Alice Springs

Job Summary

AECOM has an exciting opportunity for a full time, fixed term position (3 years) in the role of Property & Leasing Coordinator at their Alice Springs facility, with the possibility of extension.

Reporting to the Business Operations Manager, in this role you will coordinate the effective management of the property and leasing team and related functions which will include the alignment and review of policies and procedures and fostering relationships with key stakeholders both internal and external.

The primary responsibilities of the Property & Leasing Coordinator include, but are not limited to:

  • Management of VESTA’s property portfolio

  • Ensure the business relationship with our clients is cultivated and handled in a professional manner

  • Oversite and preparation of leasing paperwork: Head Lease, sub-lease and offer and acceptance documents

  • Attend court and represent the agency in any serious conflict resolution matters pertaining to Property management

  • Provide a full property update handover for new properties to both the PM and BOM in line with reporting metric deliverables

  • Preparation and leading daily lean/toolbox meetings with the team every morning prior to commencing daily tasks

  • Prepare daily arrears, lease renewals, offers and any noteable issues to management on a weekly basis

  • Prepare and deliver weekly reporting to the Business Operations Manager and Program Manager regarding current portfolio numbers, KPI’s, feedback, complaints, performance, arrears and any other matters that may arise

  • Arrange for repairs and maintenance if necessary, through the Property Tree portal in conjunction with the agent of the property

  • Continual development and documentation of policies, procedures and programs to facilitate best practice property management and property maintenance

  • Compliance with legislative and policy obligations regarding property management and property maintenance

  • Provide supervisory leadership to a designated team, including the coordination of timesheets, recommending and coordinating leave and training plans, and addressing minor matters pertaining to workplace discipline and standards

  • Advise Business Operations Manager of localized issues relating to safety, security, official visitors and conduct related matters as appropriate

  • Demonstrate a positive approach towards Equal Employment Opportunity and Equity principles and policies

  • Environmental Health and Safety (EH&S) awareness and be committed to the company’s EH&S policy

  • Other duties as directed by the VESTA Management team

Minimum Requirements

  • Demonstrated high level negotiation and interpersonal skills

  • Highly developed oral and written communication skills and a high level of computer literacy

  • Demonstrated ability to show initiative, make effective decisions and excellent problem solving skills

  • Proven project management skills and experience

  • Demonstrated ability to meet deadlines and work under pressure in a changing environment

  • Knowledge of relevant legislative and statutory requirements of property management

  • Demonstrated ability to lead and manage a diverse team and manage the use and allocation of resources to deliver results.

Preferred Qualifications

  • Current unrestricted drivers licence

  • A Northern Territory Real Estate Agent and Business License (or a mutually recognized equivalent)

  • Australian Government NV1 Security clearance or ability to gain one.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.

Job Category Cost Management and Consulting Services

Business Line Construction Services

Business Group Construction Services Group (CS)

Country Australia

Position Status Temporary

Requisition/Vacancy No. 183191BR

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.